Ava watches the event record
Extract event tasks, deadlines, vendor commitments, approvals, risks, and decisions from email, chat, meetings, contracts, documents, and planning materials.
Assist Mi Events
Know what could derail the event before showtime.
Keep vendors, decisions, deadlines, and logistical details coordinated from first inquiry through final reconciliation. Ava watches event signals, prepares reviewable follow-up, and explains readiness risk from source-backed context.
Ava watches vendor confirmations, deadlines, and run-of-show changes, and prepares reviewable follow-up — so nothing surfaces for the first time during the production meeting.
How Ava Helps
Ava keeps the event record moving, not just tracked.
Assist Mi Events covers programs, service orders, vendor catalog and BEO reconciliation, registration funnels, inventory, housing, transportation, activities, command-center readiness, and review-first Ava briefings.
Ava prepares reviewable follow-up
Vendor reminders, stakeholder updates, and production meeting action items are drafted from what actually happened, ready for a planner to approve.
Ava flags what's at risk
Deadline drift, missing responses, open decisions, approval bottlenecks, and vendor gaps surface before they become last-mile surprises.
Inside the product
Cross-program operational readiness
Review program readiness, registration gaps, vendor operations, inventory, and budget signals in one command center.
Event software often helps planners track the work. Assist Mi helps the work advance.
Assist Mi coordinates signals across programs, vendors, registration, logistics, orders, and reconciliation until a planner decision is required.
Existing Tool Coordination
Keep your event tools. Add an AI coordinator across them.
Assist Mi coordinates across the places event work already happens while registration, accounting, attendee, vendor, venue, and provider systems remain authoritative for their own records.
Communication and scheduling
Use category-level context from email, calendar, chat, meetings, production notes, client updates, and vendor communication channels.
Documents and planning systems
Connect contracts, BEOs, timelines, run-of-show docs, file storage, project plans, registration exports, and CRM or client-system context when connected or provided.
Review-first coordination
Ava can prepare drafts and recommendations, but teams approve vendor reminders, stakeholder updates, attendee or client messages, provider sync, and operational changes.
Event Use Cases
Built for teams coordinating complex events without another manual tracker.
Assist Mi Events supports professional teams where coordination across vendors, stakeholders, approvals, deadlines, and changing plans matters more than another checklist.
Corporate events
Coordinate stakeholders, internal owners, vendors, venues, approvals, attendee needs, and executive updates.
Conferences and fundraisers
Track deadlines, sponsor or donor commitments, vendor deliverables, agendas, sessions, registration demand, and weekly change summaries.
Weddings and private events
Prepare vendor follow-up, open decisions, client updates, timeline changes, production notes, and family or stakeholder approvals.
University and nonprofit events
Coordinate departments, committees, approvals, venues, outreach, donors, vendors, volunteers, and post-event recap work.
Venue operations
Keep event files, BEO changes, service commitments, setup details, room readiness, and client communication aligned.
Production teams and festivals
Manage multi-day programs, production meetings, vendor schedules, run-of-show updates, site changes, and blocker visibility.
Conversational Event Work
Ask Ava about event operations, not system fields.
These examples are natural event operations requests for reviewable help, not slash commands or generic planning prompts.
What event deadlines are at risk?
Summarize what changed this week.
Draft a vendor follow-up for the AV team.
Who still owes us a response?
What decisions are still open?
Create action items from this production meeting.
Show me blockers across my active events.
Prepare a client update for Friday.
A Day in the Life
A day coordinating an event with Assist Mi.
The day starts with Ava's event briefing, moves through reviewable follow-up and decisions, and ends with stakeholders updated from the work already happening.
7:30 AM
Ava's event briefing
Review deadline risks, missing vendor responses, open decisions, timeline changes, and stakeholder-update needs.
8:15 AM
Approve follow-up
Confirm vendor reminders, client updates, owner nudges, and approval requests before anything is sent.
10:00 AM
Production meeting prep
Walk into planning, venue, AV, catering, and transportation conversations with open blockers already surfaced.
1:00 PM
Resolve decisions
Focus on approvals, tradeoffs, vendor commitments, stakeholder questions, and timeline drift.
4:00 PM
Stakeholder update prepared
Send a current event update without rebuilding the week from notes, emails, meetings, and spreadsheets.
A New Way to Work
From manual event tracking to coordinated event operations.
Assist Mi Events changes the rhythm from manually maintaining plans to reviewing coordinated next steps.
Traditional event tools
- You manually create checklists.
- You chase vendors for responses.
- You track approvals and decisions by hand.
- You update timelines manually.
- You summarize production meetings yourself.
- Dashboards show only entered data.
Assist Mi Events
- Ava creates draft tasks from real event activity.
- Ava prepares vendor follow-ups and reminders.
- Ava surfaces open decisions and approval gaps.
- Ava helps detect deadline drift and missing confirmations.
- Ava turns meetings into action items and decisions.
- Event intelligence reflects what is actually happening.
Turn event changes into planner-reviewed follow-through.
Prepare follow-up from changing counts, vendor replies, production milestones, and run-of-show decisions while planners approve what is sent or changed.